October 13 15, 2011 KyivExpoPlaza Exhibition Center

October 13 — 15, 2011

KyivExpoPlaza Exhibition Center

(2-B Salyutna St., Kyiv, Ukraine)


Estet CC

19 Pyrogovskogo St., bldg 7/14, Kyiv, 03110, Ukraine

Ph./fax: (+38 044) 594-9595 / 594-9696

E-mail: [email protected]


Official partner:

BCI R&R Limited


Name of the company-participant ___________________________________________________________________

Ph.( _____ ) _____________________________ Fax ( _____ ) _________________________________________

Cell ph. cf the contact person_____________________________ E-mail:____________________________________

Postal address: Country _________Postal code ______ City ___________ St. _______________ bldg ____ office___

Legal address: Country _________Postal code ______ City ___________ St. _______________ bldg ____ office___

CEO (name and surname) _________________________________________________________________________

Contact person ________________________________________ Position ___________________________________

Company’s activity________________________________________________________________________________

Please, write the name of the company or brand to be printed in the diploma:

Equipped space

225 EUR


sq.m =


Equipped space (minimum 9 sq.m) – constructed standard stand with furniture set consisted of 1 table, 2 chairs, 1 spot-lamp, a socket (220V, 0,75 kWt), a litterbin, fascia and walls, carpet covering, heating and conditioning, show-room cleaning, security at time-off.

Non-equipped space

200 EUR


sq.m =


Non-equipped space (minimum 12 sq.m) – space with carpet covering, a socket (220V, 0,75 kWt), heating and conditioning, show-room cleaning, security at time-off, without fascia, walls and furniture. The Participant makes assembling and dismantling works on its own. The Participant can not execute these works with assistance of the company-constructor.

Raw space

190 EUR


sq.m =


Raw space (minimum 15 sq.m) – space without any constructions, carpet covering and electrical connections. The Participant executes assembling and dismantling works with assistance of the company-constructor! The company-constructor should be accredited at the exhibition center KyivExpoPlaza. The Participant can not order any additional equipment at the Organizers!

Registration fee



Placing of logotype in the exhibition catalogue

30 EUR






To have the chosen stand reserved it is necessary to send to the Organizers the filled application form, signed and stamped.

The information for the catalogue (up to 300 symbols) should be submitted not later than August 1, 2011.

Information, the size of which exceeds 300 symbols, is extra paid: additional 100 symbols – 10 EUR.

Placing of advertisement in the catalogue (color, size А4):

4th cover

1300 EUR


750 EUR

2nd cover

1000 EUR

1/2 page

450 EUR

3rd cover

1000 EUR

1/4 page

300 EUR

Placing of advertisement in the guide (color, size A5):

1/1 page

500 EUR

1/2 page

350 EUR

Chief Executive Officer ___________________________L.S.


This Application constitutes a legally binding and irrevocable offer on the part of the Exhibitor to conclude a contract with BCI R&R Limited (“Official partner”) for exhibition space in accordance with the terms and conditions of this Application. The Application shall be filled in completely by the Exhibitor and signed by an authorized person using the company stamp. The Application shall be sent to the Official partner by fax, e-mail or post.

The Exhibitor agrees that any data contained in the Application may be forwarded by the Official partner to the Organizer.

Upon receipt of the Application the Official partner will send to the Exhibitor an invoice for 100% of the total amount of services provided at the exhibition (registration fee, exhibition space price and advertising services, hereinafter “Services”) thereby offering to conclude a Contract for Exhibition Space with the Exhibitor. The Exhibitor undertakes to pay the complete sum of the Contract up to September 15, 2011. By payment of the invoice within 10 (ten) banking days from receipt of the invoice Exhibitor accepts the offer and enters into a Contract for Exhibition Space with the Official partner. Payments must include all fees, which also includes all bank transfer charges.

The deadline for the provision of information by the Exhibitor to the Official partner to be placed in the Official Catalogue is August 15, 2011. If this deadline is not met, the Official partner may place limited information or no information at all about the Exhibitor in the Official Catalogue. Neither Official partner nor the publisher is liable for errors or omissions in the Official Catalogue.


1. Contractual Relationship between Exhibitor and Official Partner/Organizer. The Official Partner is a partner of the Organizer and concludes Contracts for Exhibition Space in his own name and for his own account. The Official Partner may assign any contractual rights and obligations to the Organizer. Exhibitor’s contractual obligations in accordance with these General Conditions of Participation are to the Official Partner and the Organizer as third party beneficiary.

2. Duties of Official Partner. The Official Partner shall book and provide exhibition space (raw space, non-equipped and equipped space as defined in the Application), place data of Exhibitor in the Official Catalogue and provide one copy of the Official Catalogue to the Exhibitor. Furthermore the Official Partner shall be responsible for daily cleaning-up of the passages and open space fulfill the Exhibitor accreditation and provision of permanent passes for Exhibitor’s representatives (one badge per every 3 sq.m. of exhibition space) and additional services in accordance with the present application. If the Application is received by the Official Partner later than two weeks before the beginning of assembling works prices for all services requested (other than exhibition space price) will be 50% higher than the prices indicated in this application form. The period of assembly works is October 12, 2011. The period of dismantling works is October 15, 2011 (since 18.00).

3. Security. The Official Partner is responsible for the exhibition admission and for the provision of general security of the halls limited to external surveillance of the exhibition halls and hall entrances during the period from 18.00 till 9.00 and periodic patrolling of the halls by security personnel during the working hours of the Exhibition from 9.00 till 18.00. The Official Partner is not responsible for any theft, damage and/or loss of exhibition and stand equipment and furnishings, exhibits or other materials of the Exhibitor or third parties. If the Exhibitor ordered individual security for the booth a security company is liable for any theft and/ or damage of exhibits and materials against a separate contract.

4. Rights and liabilities of the Exhibitor. During the working hours of the Exhibition the Exhibitor’s representative(s) must be present at the booth. Exhibitor’s representative must be either its employee or a person duly authorized by a power of attorney to act on behalf of the Exhibitor. Retail sale of exhibits at the Exhibition is allowed only if it is made in accordance with the requirements of the legislation of Ukraine. All goods (services) destined for sale are to be certified (licensed) in accordance with the current laws and regulations. The Exhibitor must have attested copies of the certificates (licenses) at the booth. Distribution of exhibits, leaflets and promotional materials shall be confined to the Exhibitor’s own booth area and is permitted only to the extent visitors and neighboring Exhibitors are not disturbed, which shall be determined by the Organizer at his sole discretion. Any product which is not manufactured or officially contracted for distribution by the Exhibitor shall be distributed only with the written permission of the Organizer. Exhibiting of products or advertising boards outside the booth is expressly forbidden. Exhibitor may conduct any kind of lottery, draws, prize competitions or promotional actions accumulating people on restricted area only pursuant to the current legislation and written permission of the Organizer. The Exhibitor shall not apply any coatings, lacquers, paints, enamels or adhesives on the booth constructions (equipped space). It is prohibited to sublet or otherwise leave to the disposition of a third party the allotted booth or parts of it without written permission of the Official Partner. If the Exhibitor does not take over the exhibition space allotted to him till the time of completion of assembling works, it shall be considered free and the Official Partner may, at his sole discretion, make the space available for other purposes without further notice. The Exhibitor shall not receive any reimbursement and shall not be relieved of any contractual payment obligations. During the exhibition the Exhibitor must observe the General Terms of Holding Events at KyivExpoPlaza Exhibition Center as well as Regulation for fire-prevention safety in locations of KyivExpoPlaza Exhibition Center and Regulation on electrotechnical works in KyivExpoPlaza Exhibition Center. By signing the General Conditions of Participation the Exhibitor confirms that he has read and understood the documents stated above and warrants fulfilling all their requirements and shall be responsible and liable for any violation thereof.

5. Damages caused to properties. The Exhibitor bears responsibility for any damage, caused to premises, booth construction and other equipment located at the Exhibitor’s booth and shall be liable for any third party claims resulting from such damage. Furthermore, the Exhibitor shall hold harmless, reimburse and protect the Official Partner against any loss, cost or expense incurred by the Official Partner arising out of any such damage. The Official Partner is not liable for any damage caused to the Exhibitor’s property or loss of his incoming or outgoing cargo.

6. Other Third Party Claims: If a third party asserts a claim against the Official Partner and/or the Organizer which is based on a violation of its rights and interests by any action of Exhibitor related to the event (including but not limited to the exhibition of products, works and services by the Exhibitor or placement and publication of data provided by the Exhibitor) Exhibitor undertakes to provide the Organizer and/or the Official Partner with all required documents to confirm proper conduct by the Exhibitor and shall hold harmless, reimburse and protect the Official Partner and/or Organizer against any loss, cost or expense incurred by the Official Partner / Organizer arising out of any such third party claim.

7. Expulsion of the Exhibitor. In case of disorderly conduct of the Exhibitor, to be determined at the sole discretion of the Organizer, any Exhibitor may be removed from the venue of the Exhibition.

8. Force Majeure. Neither party shall be liable to the other party for any delay or non-performance of its obligations arising from any cause or causes beyond its reasonable control (“Force Majeure”). To the extent that Force Majeure affects the performance of Official Partner’s obligations, he shall reimburse the Exhibitor any amounts paid by the Exhibitor provided that the Official Partner shall be under no obligation to repay any amounts required to compensate the Official Partner for any expenses incurred before the occurrence of the circumstances amounting to Force Majeure. There shall be no payment of damages to the Exhibitor.

9. Delivery of cargo and exhibits. All arriving cargos are to be received only in specially designated places, as indicated by the Organizer. All cargos are to be registered properly and paid for by the Exhibitor. All documents confirming customs clearance shall be available anytime at the Exhibitor’s booth. If for any reason the cargo of the Exhibitor does not arrive, Exhibitor nevertheless bears responsibility to take over the exhibition space allocated to him and shall neither receive any reimbursement nor be relieved of any contractual payment obligations.

10. Dismantling of the booth. All exhibits shall remain in place until the complete termination of the Exhibition. The exhibitions space shall be vacated and the exhibits and other belongings of the Exhibitor shall be removed from the exhibition center before the dismantling works period ends. In case the Exhibitor does not vacate the exhibition space in accordance with these terms, the Organizer reserves the right to organize the dismantling of the exhibition booth and the removal of the exhibits and other belongings of the Exhibitor, to store them in a warehouse or to carry out any other instructions in this respect, all at the cost and risk of the Exhibitor and without Official Partner bearing any responsibility. The Official Partner reserves the right to recover damages in excess of the penalty.

11. Applicable law, arbitration. The relationship between the Official Partner and the Exhibitor shall be governed by, and interpreted in accordance with the laws of Ukraine. All disputes arising out of or in connection with this Application (Contract for Exhibition Space) shall be finally settled by the competent court in Kyiv, Ukraine.


Company name of Exhibitor

CEO (name) _______________________________________________ Signature, Stamp _____________________________________________